Conference Partnership
Publish Your Conference
Abstract books, souvenirs and peer-reviewed proceedings with an ISBN — edited, typeset and delivered to your conference date.
Aloka Publications partners with universities, colleges and professional bodies to give their conferences a permanent, citable record — an abstract book or proceedings volume with an ISBN, produced to the same editorial standard as our textbooks.
A conference represents months of work by your organising committee and original work by every delegate who presents. Too often the only record of it is a spiral-bound souvenir that no library will hold and no author can cite. We change that. Working backwards from your abstract deadline, we edit, typeset, register and deliver a properly published volume — carrying an ISBN, your institution’s branding, and a permanent place in the scholarly record.
Request a Partnership Proposal
What We Publish
1. Abstract Book / Souvenir — delivered before your event
A designed, edited and ISBN-registered volume of accepted abstracts, ready in delegates’ hands on day one.
- ISBN registration in the conference’s name
- Professional cover design carrying your institution’s identity
- Copy-editing and consistent typesetting of every abstract
- Committee pages, messages, programme schedule and sponsor pages
- Print-ready PDF plus e-book edition for your website
2. Conference Proceedings — published after your event
Full papers, peer-reviewed and collected into an edited volume with an ISBN.
- Independent peer review by subject reviewers
- Similarity screening on every submission
- Volume editors named on the title page — usually your convener and scientific committee
- Print and e-book editions
- Permanent hosting and a citable record for every contributing author
3. Edited Thematic Book — for conferences with a strong single theme
Where a conference produces a coherent body of work, we develop it into a full edited book with invited chapters — a longer project, and a more substantial output for your department.
Why Partner with Aloka
- We are a textbook publisher first. Our proceedings are edited and typeset by the same team that produces our pharmacy textbook series — not outsourced to a print vendor.
- Subject specialists. Pharmaceutical sciences, pharmacy education and allied health are our core disciplines. Your abstracts are read by people who understand them.
- Rigour that protects your delegates. Independent peer review, similarity screening and a published ethics policy. Your authors can list the output on their academic record without hesitation.
- Everything in one place. Editing, cover design, typesetting, ISBN registration, e-book, print and certificates — one partner, one schedule, one point of contact.
- We meet the date. Abstract books are delivered ahead of the inaugural session. That is the commitment, and we plan the schedule backwards from it.
How It Works
| 1 · Enquiry | 4–6 months before your event, tell us the dates, expected number of submissions and what you need. We respond with a written proposal and a costing. |
| 2 · Agreement | A short MoU sets out deliverables, timelines, review process, branding and costs. Our logo goes on your brochure as Publication Partner; your logo goes on the cover. |
| 3 · Submissions | We supply abstract and full-paper templates. Your committee handles scientific selection. |
| 4 · Production | Copy-editing, similarity screening, typesetting, cover design, ISBN registration. You approve the proof. |
| 5 · Delivery | Abstract book delivered before the event. Proceedings follow the post-event full-paper deadline. |
| 6 · After | Author certificates, print copies for your library and department, and a joint announcement. |
The one date that matters: contact us before your brochure goes to print. That is what allows us to appear on it as your Publication Partner, and it is the single biggest predictor of a smooth production run.
What We Need from You
- Conference name, dates, venue and organising institution
- Name and contact details of the Organising Secretary or Convener
- Expected number of abstracts and full papers
- Which deliverables you want, and the date you need them
- Your institution’s logo in vector format, and the conference theme
- A named point of contact on your committee for proofs and approvals
Peer Review and Publication Ethics
We publish conference output on stated terms, and we do not vary them:
- Review is independent. For proceedings and edited volumes, subject reviewers decide acceptance. The organising committee sets the scientific scope and nominates volume editors; it does not overrule a rejection.
- Acceptance is never bundled with registration. Paying a conference fee does not purchase publication.
- Every submission is screened for similarity and for undisclosed generative-AI content.
- Volume editors are named, with their affiliations and conflicts of interest declared in the book.
- Conference volumes are labelled as such, clearly and on the cover.
- Authors retain copyright, and content is published under a Creative Commons licence.
- Corrections and retractions follow a published policy that applies equally to conference and regular titles.
These terms exist to protect the delegates who publish with us. We would rather lose a partnership than compromise them.
Costs
Costs depend on the number of submissions, the deliverables you choose and your print quantity. We quote a single fixed figure in writing, with no charges added later.
Conferences typically fund publication in one of two ways: the organising committee pays a bundled fee from the conference budget, or contributing authors pay a reduced processing charge. We are happy to work with either — tell us which suits your budget and we will structure the proposal around it.
Frequently Asked Questions
How far in advance should we approach you?
Four to six months before the conference date, and always before your brochure is printed. We can work to shorter timelines for abstract books — ask us.
Will the abstract book really be ready before the conference?
Yes. It is the commitment we make in the MoU, and every production schedule is built backwards from your inaugural session.
Does the ISBN belong to us or to you?
The ISBN is registered to Aloka Publications as publisher, with your conference and institution named on the title page and cover, exactly as in any co-published academic volume.
Will our authors be able to cite this, and will it count academically?
Yes. An ISBN-registered volume is a formal publication: it can be catalogued by libraries, cited in the standard book or book-chapter format, and listed on an academic record. Each contributor receives a certificate and a citation line for their paper.
Who decides which papers are accepted?
For abstract books, your scientific committee. For proceedings and edited volumes, independent peer reviewers. We do not accept papers on the committee’s instruction, and we do not reject them on it either.
Do you publish outside the pharmaceutical sciences?
Our core disciplines are pharmacy, pharmaceutical sciences and allied health. We consider conferences in adjacent life-science and health-education fields on a case-by-case basis.
Can you handle our certificates as well?
Yes — participation, presentation and best-paper certificates, designed to match the conference identity.
How many printed copies do we get?
As many as you order. Print quantity is set in the proposal, and we can reprint afterwards if your delegate numbers change.
What if our conference is online or hybrid?
No difference to the publication workflow. The abstract book is delivered as an e-book ahead of the event, with print copies if you want them.
Tell Us About Your Conference
Send us the dates and the theme, and we will come back with a written proposal and a costing. Please include: conference name, organising institution, dates, expected number of submissions, and the deliverables you need. Enquiries are answered within two working days.
Email: info@alokapublications.com
